How we work has changed greatly, and virtual meetings, video conferences, and team chats have become the new normal.
As virtual meetings become more commonplace, there are a few things you should keep in mind during a virtual meeting because, yes, virtual meeting etiquette is now a thing!
These quick tips will help you avoid the most common mistakes in the virtual meeting world.
5 Most Important Virtual Meeting Etiquette Tips
1. Mute your microphone if you are not the one speaking
Double-check your microphone to make sure it’s muted when someone else presents.
Nothing is more embarrassing than your co-workers or boss hearing you baby-talking your dog or cat.
People have been terminated for mumbling something degrading on an open microphone too.
To be safe, triple-check your microphone.
2. Turn off your camera if it is not needed
Picking your teeth or rolling your eyes will be seen by everyone in the meeting.
Unintentional actions, no matter how innocent, could be considered offensive or against company policy.
Check that camera if you don’t need to use it during the meeting.
3. Tidy your background before the virtual meeting
Your workspace in your office building should be tidy; this same tidiness should carry over to your home office.
This little bit of effort to tidy your home workspace before the meeting can and will make a lasting impression on potential clients and your immediate supervisor.
Put yourself in their shoes and imagine your thoughts and feelings if you see a disorganized dirty mess in the background.
Some virtual meeting tools offer background covers that can also be used to blur your surroundings.
4. Dress appropriately following your company’s dress code
Sitting in your PJs during a meeting is one comfort of working from home.
However, your boss, clients, or colleagues might not appreciate your casual attire during an official business meeting.
Incorrect dressing could lead to disciplinary action or, at the least, a stern warning on the company dress code.
Having an up to date professional headshot is also a great way to look professional in virtual meetings, even when you have your camera off.
5. Organize your materials beforehand
Spending a few extra minutes checking notes or presentations could be the difference between pulling off a stellar meeting and gaining that sought-after client and stumbling through a disorganized presentation.
Be sure to invest the time to create a professional business presentation to show your commitment to delivering a message that’s compelling, persuasive, and memorable, ultimately increasing your chances of achieving your desired outcomes.
It may feel uncomfortable to participate in a virtual meeting.
It may even feel like a virtual invasion of your personal space.
To help yourself feel more confident while on the camera, treat a virtual meeting exactly the same as a face-to-face meeting to make a lasting favorable impression on bosses, co-workers, and potential clients.